Engineering Assistant

Job Summary

Responsible for processing and monitoring permit applications and deadlines, as well as maintaining a database of all permits for construction and maintenance projects. Position will proactively monitor internal reports to assure the timely receipt of permits, contact governmental agencies regarding permit requests and provide post-construction notifications.
 

Essential Functions

• Provide a broad array of support for internal engineering projects and tasks that vary and are dependent on the workload.
• Complete and submit permit applications for State, County and Local agencies for all main and service installation and system maintenance and repair projects.
• Responsible for accurately completing all forms and for coordinating with all departmental personnel involved in the process to ensure that permits are completed in a timely manner. 
• Responsible for initiating and processing checks and check requests for permits and other advanced payments required by railroads, DNR and other agencies.
• Maintain database of all permits requested and received to ensure that accurate information is maintained on a continuous basis regarding the status of all pending and received permits.
• Distributes permits to appropriate personnel and prepares permit return correspondence and gathers project information to support governmental agency requests. 
• Maintain a list of agency permit officials and provide quarterly updates to department personnel. 
• Develop and monitor reports that support the timely receipt of permits and track various items required for reporting or payment. 
• Contact government agencies, as needed, to follow up on delinquent permits and to request verbal permits for fast track or emergency projects. 
• Scan paper orders, drawings, aperture cards, and verify data. 
• Prepare address lists, notification letters and correspondence for other personnel.

Additional Knowledge

• Demonstrated PC proficiency, including Excel, Word, Access and other Windows based programs. 
• Knowledge and experience with mainframe applications, including SAP, ESRI, GViewer. 
• Able to perform basic mathematical computations and alphabetizing. 
• Able to learn and interpret applicable codes, regulations and company guidelines. Able to maintain effective working relationships with customers, vendors, contractors, employees and public work officials. 
• Able to communicate effectively orally and in writing. 
• Able to handle routine matters through the independent gathering of information.
• Able to manage use of time, work independently and demonstrate initiative to accomplish assigned duties. 
• Able to demonstrate courtesy, tact, diplomacy, good judgment and professional conduct when communicating in person or by telephone. 
• Able to work independently while maintaining high quality standards for work results.
• Able to demonstrate commitment to compliance with applicable laws and regulations, the Company’s Ethics and Compliance Code of Conduct, and other Company policies and procedures and do so consistently, take all required training courses and do so timely
• Able to demonstrate respect for all individuals, adhere to the Company’s values and business practices and do both consistently

Education Description

Requires a high school education or the equivalent knowledge of English, basic mathematics (addition, subtraction, multiplication, division and calculation of fractions and/or percentages, grammar and punctuation. 

Experience

Requires a minimum of two years of related experience handling clerical or administrative duties, including proficiency with word processing, spreadsheet and email software.